{"id":5932,"date":"2022-05-12T07:31:02","date_gmt":"2022-05-12T07:31:02","guid":{"rendered":"https:\/\/empmonitor.com\/blog\/?p=5932"},"modified":"2023-02-18T09:56:46","modified_gmt":"2023-02-18T09:56:46","slug":"work-hours-calculators-best-practices","status":"publish","type":"post","link":"https:\/\/staging.empmonitor.com\/blog\/work-hours-calculators-best-practices\/","title":{"rendered":"Work Hours Calculator: 4 Best Practices To Calculate Work Hours"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Calculating work hours is one of the most challenging duties and one that managers sometimes put off until the last minute. This, however, does not have to be the case with <a href=\"https:\/\/empmonitor.com\/blog\/how-does-an-employee-time-calculator-work\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><span style=\"color: #3366ff;\"><em>work hours calculator<\/em><\/span><\/a>.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Determining the hours your team members work can help you ensure they get paid the correct amount. There are many methods you can use to track and calculate hours worked. You should choose the right timekeeping method and teach your team members how to use it so all hours worked are accounted for.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We&#8217;ll go through each of those issues in detail in the sections below. We&#8217;ll also teach you how to compute a hypothetical employee&#8217;s hours worked step by step and make your work life even more <a href=\"https:\/\/empmonitor.com\/blog\/best-time-management-tips-for-workforce\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><em><span style=\"color: #3366ff;\">effortless by expediting the scheduling process<\/span><\/em><\/a>.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">What Do Work Hours Mean?<\/span><\/h2>\n<p><a href=\"https:\/\/empmonitor.com\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5935 size-large\" src=\"https:\/\/empmonitor.com\/blog\/wp-content\/uploads\/2022\/11\/what-do-work-hours-mean.png\" alt=\"what-do-work-hours-mean\" width=\"1024\" height=\"576\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Work hours are defined by the US Department of Labor as follows: The amount of time an employee must be on duty, either on the employer&#8217;s premises or at any other specified location.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The most crucial thing to remember is that an employee&#8217;s time card (or whatever format the record of hours worked takes) is a legally binding document. It can thus be used as evidence in court procedures.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The IRS can also request and reference the record of time worked to determine compliance with local, state, and federal labour regulations. As a result, you must keep accurate records as much as possible.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Work Hours: Full-Time vs Part-Time vs Overtime<\/span><\/h2>\n<p><a href=\"https:\/\/empmonitor.com\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5933 size-large\" src=\"https:\/\/empmonitor.com\/blog\/wp-content\/uploads\/2022\/11\/full-time-vs-part-time-vs-overtime.png\" alt=\"full-time-vs-part-time-vs-overtime\" width=\"1024\" height=\"576\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Work hours are divided into three groups:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Full-time<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Part-time<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Overtime<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We&#8217;ll start with the full-time job because it impacts the other two types.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Working Hours: Full-Time<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Employers may set standard work hours at any number they wanted throughout the first part of the twentieth century. As a result, employees may be asked to work 50, 60, or even 70 hours per week.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The Fair Labor Standards Act (FLSA) was passed in 1940 by the federal government to limit the number of hours employees might work per week.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Businesses could only ask their employees to work 40 hours per week under the FLSA. Employees were entitled to additional pay if they worked longer hours (discussed in the overtime section).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Businesses might define full-time jobs in any way they want. However, the FLSA did not define full-time work. It simply imposed a weekly restriction on how many hours an employee might work.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The majority chose to work as many hours as possible and set a benchmark of 40. However, some businesses have chosen lesser numbers as full-time, such as 36, 32, or even 30 hours per week.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">No law specifies what defines full-time employment. Only a maximum of 40 hours per week can be worked before an employee enters the overtime zone.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This gives the employer a lot of flexibility in setting up a work schedule that benefits both the individual and the company.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Working Hours: Part-Time Work<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Working as a barista in a bright, spacious coffee shop Part-time work hours are not regulated in the same way that full-time work hours are.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">What it means to be a part-time employee in your company depends on how you define full-time work. Remember that the FLSA only established a weekly maximum number of hours worked. It made no distinction between full-time and part-time employment.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Part-time is simply any number less than 40 hours if full-time is defined as 40 hours. You can choose from 20 hours, 24 hours, and even 39 hours.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">According to management, part-time work hours are usually half of the full-time hours (or maybe just a bit more).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">So, if your firm requires 40 hours per week of full-time work, part-time work could range from 20 to 28 hours per week.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Employees begin to question the difference between the two designations when part-time hours reach the mid- or even high-thirties.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">If your full-time employees have benefits such as health insurance, vacation days, and other advantages, part-time employees who work 32, 35, or 38 hours per week may grow discontent because they perform almost as much work without the benefits.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Working Hours: Overtime<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The federal government limited how many hours a week (40) employers might expect their employees to work at regular pay when the FLSA was established in 1940. Employers were now compelled to offer extra remuneration in overtime to employees who worked more than 40 hours.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Overtime pay is usually 1.5 times the employee&#8217;s regular hourly wage. &#8220;Time-and-a-half&#8221; is another name for this number.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">So, if an employee is paid $10 per hour, overtime pay is $15 per hour ($10 x 1.5). If another employee is paid $20 per hour, overtime pay is $30 per hour ($20 x 1.5).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The gross compensation for an employee earning $10 per hour and working 40 hours per week is $400 ($10 x 40). If they work more than 40 hours in a week, you must reward them at your overtime rate.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The gross compensation for an employee who works 40 hours and 15 minutes (40.25 hours) is:<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">($10 x 40) + ($15 x 0.25) = Gross Pay<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">$400 + $3.75 = $400 gross pay<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">$403.75 gross pay<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In the &#8220;how-to&#8221; section below, we&#8217;ll go through this in greater detail.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It&#8217;s worth emphasizing that you should keep meticulous records of all hours spent, particularly over time. The cost of paying regular overtime rates builds up quickly and has a substantial influence on all elements of your organization, including:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span style=\"font-weight: 400;\">Budget for Labor<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Overhead<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Profit<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Taxes<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When at all possible, avoid working overtime. If a full-time employee is scheduled to work more than 40 hours, consider scheduling a low-hour part-time employee and giving the full-time employee some time off.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This will provide additional experience to the part-time employee, assist the full-time employee stay rested, and keep your overtime to a minimum.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Let&#8217;s get into the step-by-step procedure of estimating work hours for a hypothetical employee now that you know what they are, how part-time and full-time work affects them, and the need to keep accurate records.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">How to Use a Work Hours Calculator?<\/span><\/h2>\n<p><a href=\"https:\/\/empmonitor.com\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-5936 size-large\" src=\"https:\/\/empmonitor.com\/blog\/wp-content\/uploads\/2022\/11\/how-to-use-a-work-hours-calculator.png\" alt=\"how-to-use-a-work-hours-calculator\" width=\"1024\" height=\"576\" \/><\/a><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We&#8217;ll make up a fictional employee named Misty For this experiment. Misty Works in a restaurant and is primarily responsible for customer service. This position pays $10 an hour. However, when a substitute is needed, she works as a hostess. This position pays $12 an hour. In step four, you&#8217;ll understand why this is crucial.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Decide how your company will track employee hours:<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When it comes down to it, there are various ways to keep track of work hours:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A sign-in sheet that is written<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A clock that prints the time on time cards made of paper.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">An electronic tracking system<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Using An Employee Monitoring tool<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Each system has different combinations, such as paper time cards for employees and a mechanical time clock. You can also use Employee monitoring tools like EmpMonitor.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">But in our example circumstance, let&#8217;s pretend you&#8217;re utilizing a traditional time clock and paper time cards. Misty Would enter the break room, take her card from the holder, and punch the time clock. The time on the card would then be recorded by the time clock: 8:58 a.m.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">That brings us to the next crucial stage in the work-hours calculation.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Decide on a time format:<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This may seem unusual, but the format you choose will make your life easier in the long run. Standard and military are the two most popular time formats.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When you look at most clocks, you&#8217;ll see the time from one to twelve in standard time format. To distinguish between morning and afternoon, normal time necessitates the addition of &#8220;a.m.&#8221; or &#8220;p.m.&#8221;<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Military time, like standard time, counts the morning hours (e.g., 7:24 a.m., 9:11 a.m., 11:47 a.m., etc.). Military time begins counting after 12:59 p.m. by adding an hour to twelve. For instance, 1:00 p.m. in average time is 13:00 in military time. Unlike the standard time format, you&#8217;ll notice that you don&#8217;t need the &#8220;p.m.&#8221; to indicate afternoon. That&#8217;s because 01:00 is written for the other one o&#8217;clock (in the early hours of the morning).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Suppose Misty Came in at 9:00 a.m. and left at 5:00 p.m. (standard format). Because you can&#8217;t just subtract one number from the other in this scenario, you&#8217;ll have to conduct some indirect arithmetic to calculate the hours worked.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Let&#8217;s pretend Misty arrived at 9:00 a.m. (military time) and left at 17:00. Calculating the hours worked is as simple as subtracting nine from seventeen to arrive at eight. That day, Misty worked for eight hours.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Establish a Rounding Policy:<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It&#8217;s rare that all of your staff clock in and out at the exact hour. Some people will arrive early, while others will arrive late. A rounding policy is used in this situation.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Keeping note of hours worked in fifteen-minute intervals is recommended by the US Department of Labor. Employee time is rounded down from one to seven minutes, and time from eight to fourteen minutes is rounded up.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Misty, for example, worked for eight hours and four minutes if she arrived at 07:58 and left at 17:02. That works out to a total of eight hours. Mistyworked for eight hours and twelve minutes if she came at 07:58 and left at 17:10. Eight hours and fifteen minutes would be the total time.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">If necessary, sort work hours into categories:<\/span><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Employees in various areas, such as the restaurant industry, might work multiple jobs at varying pay rates. Misty Works as a server for $10 per hour, but she also works as a hostess for $12 per hour.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When this happens, it&#8217;s critical to divide each block of time into multiple pay rates so she may be compensated appropriately. When you skip this stage, it becomes a legal concern, so we recommend classifying work if it relates to your company.<\/span><\/p>\n<blockquote>\n<h3><em><span style=\"color: #ff0000;\">Check Out Our Latest Posts:<\/span><\/em><\/h3>\n<p><a href=\"https:\/\/empmonitor.com\/blog\/threat-detection-and-prevention-trends\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><span style=\"color: #3366ff;\">6 Threat Detection Trends You Should Know <\/span><\/a><br \/>\n<a href=\"https:\/\/empmonitor.com\/blog\/team-building-office-games\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><span style=\"color: #3366ff;\">7 Team Building Office Games Must Try At Workplace<\/span><\/a><br \/>\n<a href=\"https:\/\/empmonitor.com\/blog\/toxic-productivity-how-to-deal-with-it\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><span style=\"color: #3366ff;\">Toxic Productivity: How To Deal With It?<\/span><\/a><\/p><\/blockquote>\n<h2 style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Wrapping Up:<\/span><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now we have ways to use the work hours calculator, but these traditional methods are time taking and not very effective. The easiest way to calculate employee hours worked in your company is to use an employee time tracking tool such as EmpMonitor. This can help you easily collect &amp; verify timesheets, calculate employee wages, and ensure employees productivity.<\/span><\/p>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/empmonitor.com\/pricing\/\" target=\"_blank\" rel=\"noopener noreferrer nofollow\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-2538 size-large\" src=\"https:\/\/empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta-1024x320.png\" alt=\"cta\" width=\"1024\" height=\"320\" srcset=\"https:\/\/staging.empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta-1024x320.png 1024w, https:\/\/staging.empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta-300x94.png 300w, https:\/\/staging.empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta-768x240.png 768w, https:\/\/staging.empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta-1080x338.png 1080w, https:\/\/staging.empmonitor.com\/blog\/wp-content\/uploads\/2021\/08\/cta.png 1600w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Calculating work hours is one of the most challenging duties and one that managers sometimes put off until the last minute. This, however, does not have to be the case with work hours calculator. Determining the hours your team members work can help you ensure they get paid the correct amount. There are many methods [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":7214,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[162,174,165,161,20],"tags":[1146,1147,1148,1149,1150],"class_list":["post-5932","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-employee-management","category-management","category-productivity","category-employee-monitoring-software","tag-work-hours-calculator","tag-hours-calculator-work","tag-work-calculator-hours","tag-hours-calculator-for-work","tag-how-many-hours-calculator-work","et-has-post-format-content","et_post_format-et-post-format-standard"],"amp_enabled":true,"_links":{"self":[{"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/posts\/5932"}],"collection":[{"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/comments?post=5932"}],"version-history":[{"count":0,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/posts\/5932\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/media\/7214"}],"wp:attachment":[{"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/media?parent=5932"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/categories?post=5932"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/staging.empmonitor.com\/blog\/wp-json\/wp\/v2\/tags?post=5932"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}