{"id":2065,"date":"2020-03-26T15:53:38","date_gmt":"2020-03-26T15:53:38","guid":{"rendered":"https:\/\/empmonitor.in\/blog\/?p=2065"},"modified":"2023-02-19T09:29:42","modified_gmt":"2023-02-19T09:29:42","slug":"data-security-work-from-home","status":"publish","type":"post","link":"https:\/\/staging.empmonitor.com\/blog\/data-security-work-from-home\/","title":{"rendered":"How To Ensure Data Security as COVID-19 Makes Work From Home Mandatory"},"content":{"rendered":"

Ensuring data security at a workplace is inevitably arduous, and gets even more challenging with the commencement of work from home<\/a><\/strong><\/em><\/span> among the employees.<\/p>\n

The result? An ever-increasing concern for data breaching and exploitation of sensitive company information.<\/p>\n

Where working with remote teams used to be an option merely a month ago, the global outbreak of COVID-19 has pushed all the corporations to work from their bedrooms now. But don’t worry, guys. Working while lying on the bed with a mug of coffee right beside you is not a bad idea! (I guess)<\/em><\/p>\n

\"work<\/a><\/p>\n

But the question still remains the same- how do we maintain work discipline among the people who are not even sitting next to us? Can we keep an eye on them?<\/p>\n

Of course, you can.<\/p>\n

You can make use of user activities monitoring software to make sure that your co-workers utilize the company data aptly. But is it okay to keep track of employee activities- you may think so. Let me get a bit into it.<\/p>\n

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Why Is Cyber Security<\/span> Important?\u00a0<\/strong><\/span><\/h1>\n

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I mean, of course, you know why it is so crucial, but do you know that only 5% of a company’s folders, on an average, are properly protected?<\/strong> (Source- Verizon)<\/em><\/p>\n

And oh, 34% of data breaches involve internal workers<\/strong>. Added it, any average employee in a company has access to over 80% of your company’s files<\/strong>.<\/p>\n

\"data-theft\"<\/a><\/p>\n

Well, I guess I should stop here as I do not intend to scare you, but these are some REAL facts. There are dozens of such stats, and you can Google about them along with the companies that have faced the consequences.<\/p>\n

I don’t think I need to stress on it now, but it will be really sad if your company scales up to the list of such organizations on Google. (Silent sobs)<\/em><\/p>\n

Want to make sure your company avoids any such mishap, ESPECIALLY during this Corona downturn with employees working remotely? Then read ahead.<\/p>\n

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Keeping Data Security<\/span> In Check\u00a0<\/strong><\/span><\/h1>\n

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Are we done with the why<\/em> discussion here? Good. Let’s get into how to<\/em> section now. Here is a step-by-step guide to how you can make sure your employees keep your precious data protected:<\/p>\n

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1. Separate Profiles for Company\u00a0<\/strong><\/span><\/h3>\n

If you know what I am talking about, you might think of skipping this step, but HOLD UP! You don’t have to. It’s important. For those who have no idea about what the hell I am saying, creating separate profiles means creating new user profiles for an employee while they work for the company.<\/p>\n

It includes a new google drive id, a new user profile on the applications that you are going to allot them, and everything similar. However, the employees cannot use these ids for personal purposes. They can only perform official tasks with it.<\/p>\n

\"data-centric-employee-monitoring-software\"<\/a><\/p>\n

What’s the use? Listen to me. When you create and keep a record of your employees’ user profiles, you get virtual access to everything that they do with it. Meaning, you can review every email they send or receive, every person that they talk to, the files they edit, and everything else.<\/p>\n

In short, you can check all the files that they exchange, and look for any objectionable data to take necessary actions later. (Hurray!)\u00a0<\/em><\/p>\n

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2. Employee Monitoring Software\u00a0<\/strong><\/span><\/h3>\n

As I already mentioned earlier, there are several user activities monitoring<\/a><\/strong><\/em><\/span> software available in the market that let you track the activities on your employees’ systems. One of the best of them is EmpMonitor. I have listed some of the features that are worth mentioning here:<\/p>\n

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